10 Essential Steps to Avoid Risks at Your Christmas Party
The holiday season is here, and while the Christmas party is meant to be a joyous occasion, it’s increasingly becoming a source of concern for employers. With the introduction of The Worker Protection (Amendment of Equality Act 2010) Act 2023, employers now have a legal obligation to prevent sexual harassment, even at social events like the Christmas party.
But don’t worry! It’s possible to host a fun, safe, and respectful event with a little preparation. Here’s a 10-step guide to help you minimise risks and ensure the party remains a highlight of the season.
1. Conduct a Risk Assessment
It may seem like an unnecessary step, but conducting a risk assessment is a crucial part of preventing sexual harassment, as recommended by the Equality and Human Rights Commission. By identifying potential issues early, you can take proactive steps to mitigate risks and create a safe atmosphere.
2. Emphasise Professionalism
Even though it’s a social event, remind your employees that professionalism is still key. Ensure that everyone understands that respect and positive interactions are expected at all times. It’s about striking the right balance between fun and professionalism.
3. Set Clear Expectations Around Alcohol
If you’re serving alcohol, it’s important to set boundaries. Encourage moderation and clearly state your company's stance on responsible drinking. Remind employees to plan for safe transportation home to avoid any safety issues.
4. Clarify the Dress Code
To avoid any confusion, make sure to define the dress code for the event. Whether it’s formal, smart casual, or festive attire, be clear about your expectations so that everyone feels comfortable and appropriately dressed.
5. Reinforce Policies on Harassment and Inclusivity
Take the time to remind employees of your company’s policies on harassment, respect, and inclusivity. Ensure everyone knows that the workplace culture of respect extends to social events, so everyone feels comfortable and safe.
6. Social Media Etiquette
In today’s digital age, social media can easily become a source of controversy. Encourage employees to think carefully before posting anything from the party. Remind them to ask for permission before tagging colleagues in photos and to keep the company’s image in mind.
7. Encourage Participation, But Respect Boundaries
It’s important to let employees know that while their attendance is appreciated, it’s not mandatory. Acknowledge that not everyone celebrates in the same way or may have other commitments, and respect their choices to participate, or not.
8. Set Boundaries for Work Talk
While the party is a great time to connect with colleagues, work talk should be kept to a minimum. Encourage everyone to focus on enjoying the event rather than discussing career goals, promotions, or salaries. This will ensure a more relaxed and enjoyable atmosphere.
9. Ensure Safe Transportation
If the event is off-site, make sure to provide employees with information on safe transportation options. This ensures that no one is left stranded and that everyone can get home safely after the festivities.
10. Consider Cultural and Dietary Needs
Make the Christmas party inclusive by considering the diverse cultural and dietary preferences of your employees. Ensure there are food and drink options that accommodate all dietary restrictions and sensitivities, helping everyone feel welcome.
Final Tip: Keep It Fun!
While it’s important to minimise risks, don’t forget that the Christmas party should still be an event your employees look forward to! With these 10 steps, you can reduce potential pitfalls while allowing everyone to relax, have fun, and celebrate together.
If you need assistance with any of these steps, including conducting a risk assessment or reviewing your company’s policies, please do get in touch with our Employment team.
Get in Touch
If you would like to get in touch with us, please contact me, James Twine on 01752 292351 or at jtwine@wolferstans.com.
Happy Holidays!